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Registration covers the season fee. Everything else a season costs — a late fee, a tournament entry, equipment, a shared travel cost — needs billing too, and following through to paid. Invoices sit in the same system as registration payments and the team store, so what a family owes and what they have settled is one record rather than three.
Build an invoice from line items with the amounts, a due date and a note explaining what it is for, then send it to a family, a team or a group. They pay it with the same card, ACH or Apple Pay checkout they already use, so there is nothing new for them to learn and nothing for you to bank.
Every invoice carries its own status — sent, viewed, part-paid, paid, overdue — so you can see what is outstanding without opening each one. Instead of a mental list of who still owes for the away weekend, you have a filter, and the reminder goes to the families who actually need it.
A paid invoice is not a separate piece of bookkeeping. It flows into the same transactions ledger and the same financial reports as registration fees and store orders, so your revenue picture is complete without exporting anything or adding it up by hand at the end of the season.
Registration covers the season fee. Invoices cover everything else a season quietly costs.
Bill visiting teams or your own squads for entry, take a deposit to hold the place, and see which entries are settled before the draw is made.
Charge for a replacement jersey, a goalkeeper set or a piece of shared equipment without running it through a registration form.
Split a coach hire or a block booking across the travelling squad, so each family gets a clear amount rather than a group message with a number in it.
Add a one-off charge or a credit to a family’s record, with the reason attached, so the adjustment is explainable six months later.
With the same checkout they use for registration — card, ACH or Apple Pay. They do not need a separate account or a different payment method for an invoice.
Yes. Send the same invoice to every family on a roster and track each one separately, so you can see who has paid without sending individual bills.
Yes, where you offer it. A larger cost such as a travel weekend can be split across a schedule rather than landing on one family in a single charge.
Each invoice carries a status and you can filter on it, so overdue and part-paid invoices are a list rather than something you reconstruct from a bank statement.
They do. A paid invoice feeds the transactions ledger and the revenue reports alongside registration fees and store orders, so nothing sits outside the picture.
Yes, and it stays attached to the original invoice, so the record shows both what was charged and what was returned.
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